The Privacy and Data Protection Act 2014 (Vic) (Act) governs the way in which Council needs to responsibly collect, handle and protect personal information and ensure data security. This policy outlines the requirements for the capture and ongoing management of personal and health information and will set clear expectations for its appropriate use.
This policy applies to all Council Employees, Councillors, Contractors and Volunteers. This policy applies to personal information and health information held by Council. The data protection sections of the Act only applies to services contracted by Federal and State Government bodies and does not apply to Council information at this stage.
To responsibly manage any personal or health information Council handles; • Provides a framework for the collection, use and disclosure of personal and health information of all individuals; • Comply with the Act and the Health Records Act 2001; • To ensure Council adheres to the Information Privacy Principles contained within the Act.
Council is committed to protecting individual’s right to privacy with the responsible and fair handling of personal and health information, consistent with the Act and the Health Records Act 2001.
Council’s Information Privacy Principles (Appendices 2); outline the way in which Council captures, manages, uses and discloses personal and health information in accordance with the Act.
Council may outsource some of its functions to third parties (contractors). This may require the contractor to collect, use or disclose certain personal information. Council will take reasonable steps to ensure that contractors comply with the Act and this Policy in all respects.
If an individual feels aggrieved by Council's handling of his or her personal information, the individual may make a complaint to Council’s Privacy Officer. The complaint will be investigated as soon as possible from date of receipt (but no later than 5 business days) and the person will be provided with a written response. Alternatively, the person may make a complaint to the Commissioner for Privacy and Data Protection
This Policy is to be reviewed by Council every three years of it coming into operation or within 6 months of any changes to the Act. Council may amend this Policy at any time
All Council Employees, Councillors, Contractors and Volunteers are responsible for adhering to and implementing this policy. Adherence to the Act will be overseen by the Chief Executive Officer. The Information Privacy Officer is responsible for the review of this policy and development of any associated procedures
For more information see Privacy and Data Protection Policy on our website.
The following Terms and Conditions govern the use of Engage Bass Coast (“the site”). The software platform is owned by Harvest Digital Planning Pty Ltd (Harvest) and operated by us, Bass Coast Shire Council.
What are the conditions with a user’s account?
We are not responsible for the content on the site that has been provided by the users of the site. Any content posted by you is subject to the rules of our Moderation Policy. Your contribution to the site may be edited, removed or not published if we consider it inappropriate (refer to Moderation Policy). Contributors should also be aware that their posts may remain online indefinitely. Where practical, you may choose not to identify yourself, deal with us on an anonymous basis or use a pseudonym.
What do we require from our users?
You must understand and agree that, without limitation:
Can your account be suspended or terminated?
We may terminate or suspend access to your site and/or account immediately, without prior notice, including without limitation if you breach the Terms. We may immediately deactivate or delete your account and all the related files and information in your account. After your account has been terminated, the content you have posted may also remain indefinitely on the site.
If you want to terminate your own account, please send an email to email@example.com.
These Terms shall be governed in accordance with the laws of Victoria, Australia, without regards to its conflict of law provisions.
Bass Coast Shire Council, its subsidiaries, affiliates, officers, agents, licensors and other partners are not responsible for any loss, liability, claim, or demand, including legal fees, made by any third party due to or arising from a breach of this agreement and/or any breach of your representations and warranties set forth above.
What content do we own?
This website contains the copyrighted material, trademarks, patents, trade secrets and other proprietary information (“Intellectual Property”) of Bass Coast Shire Council and its suppliers and licensors. Bass Coast Shire Council owns and retains all proprietary rights in the intellectual property. All intellectual property in the content of this site including without limitation to text, software, source code, pages, documents and online graphics, photographs, sounds, audio, video and other interactive features are owned by or licensed to us.
Any original content that you submit or post on our site may be made available to the public and allows users to share your content (with the end user acknowledging your contribution) under the Creative Commons Attribution-ShareAlike 4.0 Australian License.
Except for Intellectual Property which is in the public domain or for which you have been given written permission, you may not copy, alter, transmit, sell, distribute any of the Intellectual Property on this site.
We are not responsible for your communications or dealings, including payment and delivery of goods or services, with a third party found via our website. Any loss or damage incurred from those communications or dealings are solely between the user and the third party.
Disclaimer and Warranties
Users must agree that you use of the site is at your own risk. We make no warranty that the site will meet your requirements or be uninterrupted or error-free. Any material that the user downloads through the site is done at their own risk and are responsible for any damages to their computer system or loss of data.
What happens if these Terms change?
We reserve the right, at our sole discretion, to modify or replace these Terms at any time without notice. The most recent version of the Terms can be seen on this page. By continuing to access or use our site after those revisions become effective, you agree and will comply to the revised terms. If you do not agree to the revised terms, please discontinue using our site.
If you have any questions about these Terms, please contact us at firstname.lastname@example.org
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